Section 78
Evaluation Of Work Performance
(1) The work performance evaluation form to be used for the evaluation of annual work performance of the non-gazetted civil employees shall be as
mentioned in Schedule-15, and the work performance evaluation form to be used for the evaluation of half-yearly and annual work performance of the gazetted civil employees shall be as mentioned in
Schedule-15A.
(2) For the evaluation of work performance of a civil
employee, the concerned employee who is one class higher than the employee whose work performance is to be evaluated shall be the supervisor and the concerned employee who is one class higher than the supervisor shall be the reviewer.
Provided that,-
(a) A non-gazetted employee shall not be the supervisor of a non-gazetted employee except
where a non-gazetted employee is the Chief of Office.
(b) In cases where there is no gazetted employee to be the reviewer of the gazetted employee in the offices located at district, the officer designated by the chairperson of the review committee shall be the reviewer.
(c) In cases where the gazette special class employee is the supervisor of any gazetted employee, he or she shall also act as the reviewer.
(d) The employee working as the Chief of Office or Head of Department may also act as the supervisor for the evaluation of work performance of an employee of the same class working under him or her.
Explanation: In cases where an employee who is to be evaluated and an employee acting as his or her supervisor are of the same level and both of them are potential candidates for promotion in the same service, group or sub-group, for the evaluation of work performance of such employee, the employee working as such supervisor shall have to submit such work performance evaluation form, along with his or her written views taking into account the above-mentioned matters to the reviewer or to the employee of the class higher than that of him or her for supervision.
(e) The chief secretary shall act as the supervisor and reviewer as well as the promotion committee for the evaluation of work performance of the civil employees serving in the gazette special class and the civil employees serving as acting in the post of special class .
(3)There shall be the following review committee for the evaluation of work performance of the non-gazetted employees:
(a) Secretary of the concerned Ministry, Secretariat or Commission and or officer designated by the concerned
Head of Department -Chairperson
(b) The concerned reviewer -Member
(c) The concerned supervisor -Member
(4)There shall be the following review committee for the evaluation of work performance of the gazetted first class civil employees, and in cases where the official as referred to in the following Clauses (b) and (c) is the same person, Secretary at the Secretariat of the Council of Ministers shall also be a member of that committee:
(a) Chief Secretary -Chairperson
(b) Secretary or special class officer of the concerned Ministry, Secretariat, Commission, Department or Office -Member
(c) Secretary of the Ministry relating to the service, group -Member
(4a) Notwithstanding anything contained elsewhere in this
Rule, in cases where such a post is vacant in the body of which chief is an official of special class post or where acting has been designated to such a post, the evaluation of work performance of the gazette fist class civil employees of such a body and the Head of Department under that body shall be made by the following officials:
(a) Supervisor and reviewer Secretary at the Office
of Prime Minister and Council of Ministers
(b) Review committee
(i) Chief Secretary -Chairperson
(ii) Secretary at the Ministry of General
Administration -Member
(iii) Secretary at the Office of Prime Minister and
Council of Ministers -Member Provided that, in cases where the Secretary at the Ministry of
General Administration is acting one, the senior-most secretary shall
represent as a member of the review committee, in the place of the Secretary at the Ministry of General Administration.
(5)There shall be the following review committee for the evaluation of work performance of civil employees of gazetted second class and third class:
(a) Secretary or special class officer of the concerned Ministry, Secretariat,
Commission or Office -Chairperson
(b) Secretary of the Ministry relating to the service, group or gazetted first class officer of the concerned Ministry, Secretariat, Commission or
Office, designated by him or her -Member
(c) Gazetted first class officer of the Ministry of General Administration
-Member
Provided that, in cases where all three officials of the review committee are from the same Ministry, the officer to be designated as per Clause (b) shall be designated from another Ministry.
(6) ..............................
(7) The supervisor, reviewer and review committee shall give marks for the work performance of an employee in consonance with the grounds set forth in the work performance evaluation form. (7a) In cases where a retired civil employee has been reinstated
by a court decision, such an employee shall be given marks in the ratio of marks secured by him or her in the evaluation of work performance of the year immediately preceding his or her retirement.
Provided that, in respect of the civil employees who have been reinstated before the end of the month of Asadh (Mid June), while evaluating the work performance of such employees, evaluation shall be made taking as total period of that year.
(8) The review committee may follow the following procedures in respect of the work performance evaluation form of the gazetted employees:
(a) To examine the submitted work performance evaluation forms and maintain harmony between the work performance and the distribution of marks in such forms,
(b) To consider the inter-relationship between the aggregate achievement of any agency and the evaluation of work performance of the employee serving in such body,
(c) If it is found necessary to do so, to seek clarification from the reviewer or the supervisor on the submitted work performance evaluation forms or send them back to them for reconsideration,
(d) If the clarification re-submitted on the work performance evaluation form is not rational or even the marks stand unchanged, the review committee is to make comments on this and write to the concerned agency to maintain records of such supervisor or reviewer.
(8a) If the review committee has to grant marks more than
Ninety-five percent and less than Seventy-five percent for the evaluation of work performance to any civil employee, the reason for the same shall be mentioned clearly.
(9)While calculating marks of the evaluation of work performance after the commencement of these Rules, the average marks shall be calculated on the basis of the evaluation of work performance of the previous fiscal years for promotion. ………….
mentioned in Schedule-15, and the work performance evaluation form to be used for the evaluation of half-yearly and annual work performance of the gazetted civil employees shall be as mentioned in
Schedule-15A.
(2) For the evaluation of work performance of a civil
employee, the concerned employee who is one class higher than the employee whose work performance is to be evaluated shall be the supervisor and the concerned employee who is one class higher than the supervisor shall be the reviewer.
Provided that,-
(a) A non-gazetted employee shall not be the supervisor of a non-gazetted employee except
where a non-gazetted employee is the Chief of Office.
(b) In cases where there is no gazetted employee to be the reviewer of the gazetted employee in the offices located at district, the officer designated by the chairperson of the review committee shall be the reviewer.
(c) In cases where the gazette special class employee is the supervisor of any gazetted employee, he or she shall also act as the reviewer.
(d) The employee working as the Chief of Office or Head of Department may also act as the supervisor for the evaluation of work performance of an employee of the same class working under him or her.
Explanation: In cases where an employee who is to be evaluated and an employee acting as his or her supervisor are of the same level and both of them are potential candidates for promotion in the same service, group or sub-group, for the evaluation of work performance of such employee, the employee working as such supervisor shall have to submit such work performance evaluation form, along with his or her written views taking into account the above-mentioned matters to the reviewer or to the employee of the class higher than that of him or her for supervision.
(e) The chief secretary shall act as the supervisor and reviewer as well as the promotion committee for the evaluation of work performance of the civil employees serving in the gazette special class and the civil employees serving as acting in the post of special class .
(3)There shall be the following review committee for the evaluation of work performance of the non-gazetted employees:
(a) Secretary of the concerned Ministry, Secretariat or Commission and or officer designated by the concerned
Head of Department -Chairperson
(b) The concerned reviewer -Member
(c) The concerned supervisor -Member
(4)There shall be the following review committee for the evaluation of work performance of the gazetted first class civil employees, and in cases where the official as referred to in the following Clauses (b) and (c) is the same person, Secretary at the Secretariat of the Council of Ministers shall also be a member of that committee:
(a) Chief Secretary -Chairperson
(b) Secretary or special class officer of the concerned Ministry, Secretariat, Commission, Department or Office -Member
(c) Secretary of the Ministry relating to the service, group -Member
(4a) Notwithstanding anything contained elsewhere in this
Rule, in cases where such a post is vacant in the body of which chief is an official of special class post or where acting has been designated to such a post, the evaluation of work performance of the gazette fist class civil employees of such a body and the Head of Department under that body shall be made by the following officials:
(a) Supervisor and reviewer Secretary at the Office
of Prime Minister and Council of Ministers
(b) Review committee
(i) Chief Secretary -Chairperson
(ii) Secretary at the Ministry of General
Administration -Member
(iii) Secretary at the Office of Prime Minister and
Council of Ministers -Member Provided that, in cases where the Secretary at the Ministry of
General Administration is acting one, the senior-most secretary shall
represent as a member of the review committee, in the place of the Secretary at the Ministry of General Administration.
(5)There shall be the following review committee for the evaluation of work performance of civil employees of gazetted second class and third class:
(a) Secretary or special class officer of the concerned Ministry, Secretariat,
Commission or Office -Chairperson
(b) Secretary of the Ministry relating to the service, group or gazetted first class officer of the concerned Ministry, Secretariat, Commission or
Office, designated by him or her -Member
(c) Gazetted first class officer of the Ministry of General Administration
-Member
Provided that, in cases where all three officials of the review committee are from the same Ministry, the officer to be designated as per Clause (b) shall be designated from another Ministry.
(6) ..............................
(7) The supervisor, reviewer and review committee shall give marks for the work performance of an employee in consonance with the grounds set forth in the work performance evaluation form. (7a) In cases where a retired civil employee has been reinstated
by a court decision, such an employee shall be given marks in the ratio of marks secured by him or her in the evaluation of work performance of the year immediately preceding his or her retirement.
Provided that, in respect of the civil employees who have been reinstated before the end of the month of Asadh (Mid June), while evaluating the work performance of such employees, evaluation shall be made taking as total period of that year.
(8) The review committee may follow the following procedures in respect of the work performance evaluation form of the gazetted employees:
(a) To examine the submitted work performance evaluation forms and maintain harmony between the work performance and the distribution of marks in such forms,
(b) To consider the inter-relationship between the aggregate achievement of any agency and the evaluation of work performance of the employee serving in such body,
(c) If it is found necessary to do so, to seek clarification from the reviewer or the supervisor on the submitted work performance evaluation forms or send them back to them for reconsideration,
(d) If the clarification re-submitted on the work performance evaluation form is not rational or even the marks stand unchanged, the review committee is to make comments on this and write to the concerned agency to maintain records of such supervisor or reviewer.
(8a) If the review committee has to grant marks more than
Ninety-five percent and less than Seventy-five percent for the evaluation of work performance to any civil employee, the reason for the same shall be mentioned clearly.
(9)While calculating marks of the evaluation of work performance after the commencement of these Rules, the average marks shall be calculated on the basis of the evaluation of work performance of the previous fiscal years for promotion. ………….